Electronic voting 2025
Modern electronic voting for California HOAs
Official HOA Elections offers fully compliant electronic voting solutions that make it easier for homeowners to participate and for boards to administer elections.
What is electronic voting?
Electronic voting allows homeowners to cast their ballots securely online or via email, in addition to or instead of traditional paper ballots. California Civil Code permits electronic voting when certain requirements are met.
Our electronic voting platform is designed specifically for California HOA elections, ensuring full compliance with the Davis-Stirling Act while providing a convenient, modern experience for homeowners.
Benefits of electronic voting
Higher participation
Electronic voting consistently increases homeowner turnout by making it easier to cast a ballot from anywhere, at any time.
Faster results
Ballots are tabulated automatically, delivering certified results faster than traditional paper ballot counting.
Fully compliant
Our process meets all California Civil Code requirements for electronic voting, including consent, security, and audit trail requirements.
Cost effective
Reduce printing, postage, and administrative costs associated with traditional paper ballot elections.
Secure & auditable
Every vote is encrypted and logged with a complete audit trail, ensuring the integrity of your election results.
Easy for homeowners
A simple, intuitive interface means homeowners of all ages and technical backgrounds can participate with confidence.
How it works
Consent collection
We collect electronic voting consent from homeowners in compliance with California Civil Code requirements.
Ballot preparation
We prepare and distribute secure, personalized ballots to each eligible homeowner via email or online portal.
Voting period
Homeowners cast their votes securely during the designated voting window. Paper ballot option remains available for those who prefer it.
Tabulation & certification
Votes are tabulated by our independent inspector of elections and results are certified and delivered to your board.
California Civil Code requirements for electronic voting
Before your association can adopt electronic voting, the following requirements set forth by California Civil Code § 5105 must be satisfied:
Governing document authorization
The association's governing documents must authorize the use of electronic voting, or the membership must adopt a resolution permitting it.
Individual member consent
Each member who wishes to vote electronically must provide prior written consent to receive ballots and cast votes by electronic means.
Paper ballot alternative
Members who do not consent to electronic voting must still be provided a paper ballot. Electronic voting cannot be the sole method offered.
Secret ballot integrity
The electronic voting system must preserve the secrecy of each ballot and prevent association directors, officers, or employees from knowing how any member voted.
Authentication & security
The system must authenticate the identity of each voter and ensure that each eligible member may cast only one ballot per election.
Audit trail
The electronic voting system must maintain a verifiable audit trail that allows the inspector of elections to confirm the accuracy of the vote count.
Inspector of elections oversight
An independent inspector of elections must oversee the electronic voting process, including the receipt, custody, and tabulation of all ballots.
Consent revocation right
Members must be permitted to revoke their consent to electronic voting at any time and revert to receiving a paper ballot for future elections.
Not sure if your association meets these requirements? Contact us — we'll walk you through every step.
Ready to modernize your election?
Contact us to learn how electronic voting can work for your community.